What Is the Difference Between a Simple Translation and a Sworn Translation?

What is a simple translation?

A simple translation consists of translating the content of a document from one language into another while faithfully reflecting the original text.
This type of translation does not include any official certification, so it is generally used when the document is intended for informational purposes only.

Some examples include:

• User manuals.
• Catalogues.
• Websites.
• Emails.
• Commercial documentation.
• Internal reports.

In these cases, the main purpose is to understand the content of the document, without the need to certify the translation officially.

What is a sworn translation?

A sworn translation is a translation completed by an officially authorised sworn translator.
In addition to translating the document, it includes a certification confirming that the translation is faithful and complete in relation to the original document.

The sworn translation ncludes:

• The sworn translator’s signature.
• An official stamp.
• A statement certifying the accuracy and completeness of the translation.

As a result, it can be submitted to public or private organisations whenever they require it.

Simple Translation vs Sworn Translation: Key Differences

Simple translation	Sworn translation
Translates the content	Translates and certifies the document
Does not include an official signature or stamp	Includes an official signature and stamp
Intended for informational purposes	Intended for official purposes when required
Does not officially certify the translation	Certifies the accuracy of the document

The main difference is not the quality of the translation, but its official validity.

When may a sworn translation be required?

Some organisations may request a sworn translation for documents such as:

• Birth certificates.
• Marriage certificates.
• Criminal record certificates.
• University degrees.
• Academic transcripts.
• Court judgments.
• Notarial deeds.
• Powers of attorney.
• Company certificates.
• Other administrative documents.

It is important to bear in mind that the need to submit a sworn translation always depends on the organisation receiving the documentation.
Each public authority, university or institution may establish its own requirements.

How do you know which type of translation you need?

When the organisation receiving your documentation expressly states that a sworn translation is required, you must submit a translation completed by an officially authorised sworn translator.

Where the document is needed only for informational purposes and no official translation is requested, a simple translation may be sufficient.

In case of doubt, it is always advisable to contact the relevant authority or recipient organisation directly to confirm the requirements applicable to your procedure.

Frequently asked questions

Does a sworn translation have an expiry date?

A sworn translation does not usually have an expiry date in itself. However, some translated documents may cease to be valid depending on the applicable regulations or the requirements of the organisation requesting them.

Can a sworn translation be submitted digitally?

Yes. Nowadays, many sworn translations can be issued with an electronic signature when permitted by the applicable regulations and accepted by the recipient organisation.

Is a sworn translation valid throughout Spain?

Yes. Translations completed by an officially authorised sworn translator are valid throughout Spain.

Do you need a document translated?

At ElbaTrad, we provide official sworn translations for private individuals, companies and professionals, offering a fast, secure service tailored to each case.